Steps to Apply
Below you will find an overview of the six steps of the application process, from inquiry to enrolment. Click on the links below to find further details about each step.
- Contact the Admissions Office
- Check before Starting the Application Process
- Submit the Payment of Application Fee
- Upload All Required Documents
- Review Process
- Sign the Enrolment Agreement
Contact the Admissions Office
We are passionate about welcoming new families to the school and introducing them to what makes ISP unique. We are here to guide you through all stages of the application process and offer you individualised assistance. We know that phone calls and websites can’t capture the feeling of walking onto ISP’s campus and seeing the students and their teachers in their daily activities. We would be happy to meet with you to discuss our school and our admissions process and show you our campus.
Please note that admissions meetings and school tours are available by appointment only.
Check before Starting the Application Process
Before starting the application process, please make sure that you have selected the correct grade level placement for your child. It is also very important that parents of students who have an individualised learning plan (IEP) or who have been diagnosed or tested for any learning differences (e.g. ADHD, Dyslexia, Dyscalculia, Speech Delay, Autistic Spectrum Disorder etc.) have contacted the Admissions Office in order to ensure our ability to provide appropriate learning support.
To be considered for admission to ISP, all applicants must have received all vaccinations as specified in the ISP Admissions Policy and in accordance with Czech Health legislation (please see the Heath Records and Immunisation paragraph below).
Which Grade?
When a family first considers educating their child outside their home country, the first question they ask is often, “In which grade will my child be placed?” The grade that children enter is determined by their age by 1 September and their school history. Please be aware that completion of a “kindergarten” programme (known as “Early Childhood Foundations 5” at ISP) is a prerequisite for entry into Grade 1.
If you are unsure to which grade your child should apply, see the chart comparing grade levels and ages below.
|
School Section |
ISP Grades |
UK Grades & IB Level | US Grades | Age by September 1st |
|---|---|---|---|---|
Elementary School |
Early Childhood Foundations 3 |
Nursery |
Pre-Kindergarten (Preschool) |
3 |
|
|
Early Childhood Foundations 4 |
Reception |
Pre-Kindergarten (Preschool) |
4 |
|
|
Early Childhood Foundations 5 |
Year 1 |
Kindergarten |
5 |
|
|
Grade 1 |
Year 2 |
Grade 1 |
6 |
|
|
Grade 2 |
Year 3 |
GRADE 2 |
7 |
|
|
Grade 3 |
Year 4 |
GRADE 3 |
8 |
|
|
Grade 4 |
Year 5 |
GRADE 4 |
9 |
|
|
Grade 5 |
Year 6 |
GRADE 5 |
10 |
Middle School |
Grade 6 |
Year 7 |
GRADE 6 |
11 |
|
|
Grade 7 |
Year 8 |
GRADE 7 |
12 |
|
|
Grade 8 |
Year 9 |
GRADE 8 |
13 |
Upper School |
Grade 9 |
Year 10 |
GRADE 9 |
14 |
|
|
Grade 10 |
Year 11 |
GRADE 10 |
15 |
IB Programme |
Grade 11 |
Year 12 |
GRADE 11 |
16 |
IB Programme |
Grade 12 |
Year 13 |
GRADE 12 |
17 |
Important Note:
- Students seeking enrolment at ISP from Early Childhood to Grade 1 are placed according to their age by 1 September. For example, students applying to our Early Childhood must be three years old before 1 September.
- Students transferring from a country with a school year that follows a different calendar than ISP (e.g. South Korea, Japan, Australia, South Africa) will be required to continue at the same grade level they have just completed in their home country. For example, a student who completed Grade 8 in Korea, Japan or Australia in February to March would be placed in Grade 8 for the remainder of the academic year at ISP.
- Students successfully transferring into ISP mid-year will be required to continue their academic programme at the same grade level for the remainder of the ISP academic year.
- For other national curriculum grade equivalents, please check with our Admissions Office directly.
Learning Support Services
In order to ensure that we are able to provide the appropriate level of learning support, we ask that all parents of child/ren with an individualised learning plan (IEP) or diagnosed learning differences inform the Admissions Office before starting the application process. Please be prepared to provide all supporting documentation related to the IEP and/or the diagnosis, including (but not necessarily limited to):
- Previous year’s learning plan (IEP)
- A report stating diagnosis (could be one or more of the following)
- Psycho-educational report
- Doctors letter or medical report
- Psychologists report
- Grades and teacher comments
The School’s Learning Support Specialists will review the submitted documents to ensure that we can provide the appropriate level of support, and the Admissions Office will convey to the family the decision of the Learning Support Specialists.
Please note that it is not in the student’s best interest to withhold information that would allow the school to determine whether it can support the student’s learning and wellbeing. If, after admission, it is discovered that such information existed but was not provided, we must reserve the right to withdraw our offer of admission or not to offer re-enrolment.
Health Records and Immunisation
In order for an applicant to be considered for admission, the fully completed Student Health Form must be submitted in English, as well as an up-to-date medical examination.
ISP requires the following vaccinations for all students:
|
3 – 5 Years Old Students |
6 – 19 Years Old Students |
|---|---|
| DPT (Diphtheria, Pertussis, Tetanus) – 3 doses | DPT (Diphtheria, Pertussis, Tetanus) – 4 doses |
|
Polio – 3 doses |
Polio – 3 doses |
|
MMR (Measles, Mumps, Rubella) – 1 dose |
MMR (Measles, Mumps, Rubella) – 2 doses |
Starting the Application
The application process is completed entirely online. The process is a straightforward one, however, if you require any assistance, the Admissions Team is here to help. Any potential applicant can register an initial interest and start the online application process here.
Submit the Payment of Application Fee
Upload All Required Documents
Applications are considered complete once we have received all of the supporting documents listed. Please upload all required documents into the Admission Portal. Exactly what is required varies slightly depending on the age of your child.
Listed below are the materials applicants must provide during the online application:
- Elementary School Checklist – Early Childhood Foundations 3-5
- Elementary School Checklist – Grades 1-5
- Middle School Checklist – Grades 6-8
- Upper School Checklist – Grades 9-12
Elementary School Checklist – Early Childhood Foundations 3-5
Listed below are the materials applicants must provide during the online application. This is just for information; the list also appears in the online application process.
- Completed Online Application Form (Family, Billing and Candidate Information);
- A scan of the page of the student’s passport showing birth and expiration date or a scan of the student’s Birth Certificate;
- A scan of the personal information page(s) of the Passport (or ID card) for both parents or guardians;
- A completed Teacher’s Recommendation Form (emailed to your child’s teacher, who then completes the form online, or if your child does not attend preschool, the form can be completed by parents);
- The completed Student Medical Form – (the form includes 4 pages; pages 1,2,3 are to be completed by a licensed physician, page 4 is completed by parents;
- A photo of the student
Elementary School Checklist – Grades 1-5
Listed below are the materials applicants must provide during the online application. This is for information as the list also appears during the online application process.
Some of these require completion of online forms, some require uploads of documents, and some require providing an email address for teachers or doctors who will also complete online forms.
- Completed Online Application Form (Family, Billing and Candidate Information);
- A scan of the page of the student’s passport showing birth and expiration date or a scan of the student’s Birth Certificate;
- A scan of the personal information page(s) of the Passport (or ID card) for both parents or guardians;
- Official school records for the last two years in English or officially translated into English. Applicants will be asked to upload scans of all educational, psychological, speech, and language assessments available relating to the prospective student (including an Individual Educational Plan, if applicable). If the school year has not yet been completed, please upload scans of mid-term or most recent grades.
- One completed Teacher’s Recommendation Form – which is emailed to the child’s teacher, who then completes the form online;
- The completed Learning Support Services Form – which is emailed to the school’s Special Education teacher who completes the form online. This form must be submitted for all students regardless of whether or not Special Education Services are needed;
- A handwritten Writing Assessment completed by the student;
- The completed Student Medical Form – (the form includes 4 pages; pages 1,2,3 are to be completed by a licensed physician, page 4 is completed by parents;
- A photo of the student
Please note that ISP may require further testing/screening in some instances.
Middle School Checklist – Grades 6-8
Listed below are the materials applicants must provide during the online application. This is for information as the list also appears during the online application process.
Some of these require completion of online forms, some require uploads of documents, and some require providing an email address for teachers or doctors who will also complete online forms.
- Completed Online Application Form (Family, Billing and Candidate Information);
- A scan of the page of the student’s passport showing birth and expiration date or a scan of the student’s Birth Certificate;
- A scan of the personal information page(s) of the Passport (or ID card) for both parents or guardians;
- Official school records for the last two years in English or officially translated into English. You will be asked to upload scans of all educational, psychological, speech, and language assessments that you may have (including an Individual Educational Plan, if applicable). If the school year has not yet been completed, please upload scans of mid-term or most recent grades;
- A Writing Assessment completed by the student;
- Three completed Teacher’s Recommendation Forms – emailed to the student’s teachers (preferably English teacher, Math teacher and Counselor), who then complete the forms online;
- The completed Learning Support Services Form – which is emailed to the school’s Special Education teacher who completes the form online. This form must be submitted for all students regardless of whether or not Special Education Services are needed;
- The completed Student Medical Form – the form includes 4 pages; pages 1,2,3 are to be completed by a licensed physician, page 4 is completed by parents;
- A photo of the student.
Please note that ISP may require further testing/screening in some instances.
Upper School Checklist – Grades 9-12
Listed below are the materials applicants must provide during the online application. This is for information as the list also appears during the online application process.
Some of these require completion of online forms, some require uploads of documents, and some require providing an email address for teachers or doctors who will also complete online forms.
- Completed Online Application Form (Family, Billing and Candidate Information);
- A scan of the page of the student’s passport showing birth and expiration date or a scan of the student’s Birth Certificate;
- A scan of the personal information page(s) of the Passport (or ID card) for both parents or guardians;
- Official school records for the last two years in English or officially translated into English. You will be asked to upload scans of all educational, psychological, speech, and language assessments that you may have (including an Individual Educational Plan, if applicable). If the school year has not yet been completed, please upload scans of mid-term or most recent grades.
- A Writing Assessment completed by the student;
- Three completed Teacher’s Recommendation Forms – emailed to the student’s teachers (preferably English teacher, Math teacher and Counselor) who then complete the forms online;
- The completed Learning Support Services Form – which is emailed to the school’s Special Education teacher, who completes the form online. This form must be submitted for all students regardless of whether or not Special Education Services are needed
- A scan of an up-to-date, graded written assignment in English (for Grades 10 – 12);
- The completed Student Medical Form – the form includes 4 pages; pages 1,2,3 are to be completed by a licensed physician, page 4 is completed by parents;
- A photo of the student.
Please note that ISP may require further testing/screening in some instances.
Please note that ISP may require further testing/screening in some instances. In addition to submission of all required documents, students applying to our Middle School (grades 6-8) and Upper School (grades 9-12), whose mother tongue is NOT English, will be required to take a test in English.
All parts of the application must be submitted and the Application Fee received before the Admissions Office can begin reviewing an application.
Review Process
As soon as we receive a fully completed application from you, your child’s file will undergo a detailed review by our Admissions Committee. This committee includes the Elementary/Middle/Upper School Principal, Associate Principal, Counselor and other members of the educational team. Each student’s application is given careful consideration. This may involve some additional follow-up in certain cases, when we feel this is necessary to enable us to make a decision.
When the Admissions Committee has reached a decision, this is communicated to you via email. You will receive the response from ISP within two weeks of the completion of the online application and the payment of the application fee.
1 August Admission
(The application is for the beginning of the next school year in August).
ISP is aware that receiving an answer as quickly as possible is of utmost importance to potential families. However, current ISP families have until the end of March to inform the ISP Admissions Office if they will be returning to ISP. It is only at that point that it is clear how many spaces will be available in each class. ISP, cannot, therefore, give confirmation of placement until that time.
Prospective ISP families are strongly advised to complete applications before the beginning of March. This gives ISP the necessary time to review the application before class placement starts at the beginning of April.
Response
Within two weeks of the completion of the online application and the payment of the application fee, parents/guardians will receive a response from ISP:
- Applicants are admissible;
- Not admissible, or;
- Continued for further review.
All completed applications that are found to be admissible before class placement starts at the beginning of April will be considered in this initial placement of students.
Completed applications that are found to be admissible after class placement, which starts at the beginning of April, will be considered on a case-by-case basis as availability (and class composition) allows.
2 Mid-Year Admission
If an application for immediate admission is during the current school year (in other words, not for the beginning of the next school year in August), acceptance and admission usually take place at the same time.
Response
Within two weeks of the Application Fee being paid and the completed Application being received by the Admissions Office, parents will receive a response from ISP:
- Applicants are admitted;
- Rejected, or;
- Continued for further review.
- Waitpooled
Please note that an approved application does not guarantee placement for the prospective student. For August admission, class sizes are assessed at the beginning of April, and approved applications are placed. Notices of acceptance are then sent to those students. If a class is full, approved applications are placed in a waiting pool (at the request of the parents). For placement at other times of the year, students are generally approved and accepted at the same time, depending on space availability.
Sign the Enrolment Agreement
Please be aware that signing the Enrolment Agreement is part of the enrolment procedure for all students. You will receive the Enrolment Agreement via email. You don’t have to scan the agreement, but we do need to archive the original version with your original signature on it. Please send the signed agreement back to the Admissions Office via regular post.
Please understand that your children cannot be enroled until the school receives the signed Enrolment Agreement. Our Finance Department will issue the tuition fees invoice on the day the agreement has been received.